Connect Gravity Forms to Google Calendar (and Much More)

Connect Gravity Forms to Google Calendar using Uncanny Automator and get ahead of your event management and scheduling needs.

Are you looking for a way to easily connect Gravity Forms to Google Calendar? If so, you’ve come to the right place! Uncanny Automator is the #1 no-code automation plugin for all of your WordPress integration needs.

In this blog post, we’ll show you how to connect Gravity Forms to Google Calendar using Automator so that you can schedule appointments, register customers for events and much more. We promise, this is the fastest (and freest) Gravity Forms + Google Calendar integration that you’ll see.

In the first few steps, we’ll show you how to set up Gravity Forms event registration in your Google Calendar. But make sure to read through to the end of the article! We’ve included some additional examples of Gravity Forms + Google Calendar integrations that go way beyond simple event registration.

1. Download Uncanny Automator (for FREE)

To connect Gravity Forms to Google Calendar, you’ll first need to download or purchase the Uncanny Automator plugin. From your WordPress Admin Sidebar, navigate to Plugins > Add New. In the search bar, type in “uncanny automator” then press Enter on your keyboard. The Uncanny Automator plugin will be the first search result. Click Install Now then Activate.

To use Automator’s app integrations such as Google Calendar, you’ll either need a paid plan or app credits. Fortunately, Automator offers all new users complimentary app credits so they can try out premium app integrations.

If you downloaded the free plugin, register your account and redeem your app credits by heading to Automator > Settings in your WordPress Admin Sidebar. Under the General tab, click on License then Connect your site and follow the prompts.

Now that you’ve downloaded Automator and received your app credits, you can connect Google Calendar to your WordPress website.

2. Connect Google Calendar to WordPress

To connect Gravity Forms to Google Calendar, you’ll first need to connect Google Calendar to your WordPress website. From your WordPress Admin Sidebar, navigate to Automator > Settings. Click on the App integrations tab and scroll down to Google Calendar. Next, click on Sign in with Google and follow the prompts.

3. Gravity Forms Forms Event Registration

Now that you’ve connected Google Calendar to your WordPress website, you’re ready to connect Gravity Forms to Google Calendar. Automator connects your favorite apps and plugins using recipes (i.e. combinations of triggers and actions) so that’s what we’ll walk you through now. And in just five quick steps, you’ll have an irresistible recipe for Gravity Forms event registration in your Google Calendar.

1. Create a New Recipe

From your WordPress Admin Sidebar, navigate to Automator > Add New. A pop-up window will appear where you can select your recipe type. We want our Google Calendar event to be open to any and all paying customers, not just people who are registered on our website. As such, we’ve selected the recipe type Everyone.

2. Name Your Recipe

Once you get the hang of creating recipes that integrate your favorite apps and plugins, you’ll be churning them out faster than a Michelin star kitchen. As such, you’ll want to come up with a naming convention for your recipes that make them easy to recognize at a glance. For example, we’ve named this recipe Gravity Forms + Google Calendar: Special Event Registration based on the integrations involved.

3. Configure Your Gravity Forms Trigger(s)

In the Triggers panel, from the menu of available integrations, click on Gravity Forms.

From the drop-down list that appears, select A form is submitted with payment. Note, this an Automator Pro trigger. For Automator Free users, you can select the trigger A form is submitted and restrict access to your Google Calendar event another way.

Automator will then prompt you to select your event registration form from a drop-down list. After you’ve selected your event registration form, click Save. Your trigger should look something like this:

4. Configure Your Google Calendar Action(s)

In the Actions panel, click on Add action. From the menu of available integrations, click on Google Calendar.

From the drop-down list that appears, select Add an attendee to an event in a Google Calendar.

Automator will then prompt you to select the Calendar, Event and Attendee email. You can use tokens (i.e. dynamic pieces of data pulled from your WordPress website and even within recipes) to automatically select the new attendee’s email.

To select the email token, click on the Asterisk in the Attendee email field, scroll down to the Gravity Forms trigger and select the email token from the corresponding form field. Note, you may need to unselect Only email tokens at the top of the tokens drop-down list.

After you’ve filed out all of the fields, click Save. Your action should look something like this:

5. Go Live!

With your Gravity Forms trigger and Google Calendar action all set up, the only thing left for you to do is serve up automatic Gravity Forms event registration. And, of course, host the most amazing events!

Simply toggle your recipe from Draft to Live and watch your guest list grow!

More Cool Gravity Forms + Google Calendar Integrations

With the recipe that we just walked through, whenever users submit a paid form, Automator will register them for your Google Calendar event! But there’s no need to stop there. As promised, we’ve included some additional examples of Gravity Forms + Google Calendar integrations that are sure to help you master time and event management.

Create Google Calendar Events with Gravity Forms Submissions

One of the benefits of using Google Calendar is that it helps your team to get organized and coordinate their schedules. But you don’t always want all of your team members to have editor level access to all of the events in your various calendars. With the recipe above, however, you can create events in a Google Calendar (complete with an event description, attendees and notifications) via a Gravity Forms submission. This allows members of your team with read-only access to manage their own events without giving them editing privileges for the other events in a given calendar.

Make sure to include Date and Time fields in your Gravity Forms form so that you can use tokens to automatically set the date and time for these events.

Use Filters to Register Users for Google Calendar Events

One of Automator’s more advanced features is the ability to add filters to your recipes. Using filters with conditions and parameters that you define, you can register users in different Google Calendar events based on how they fill out your forms. In the recipe pictured above, for example, we’re using a simple filter to register users in classes scheduled on different days of the week. This way, our users are able to register for events based on their own availability.

As powerful a feature as filters are, they’re incredibly to set up. And you can add as many filters to your recipe as you’d like!

Keep Automating

Why stop here? Knowing how to connect Gravity Forms to Google Calendar is just the beginning. With 100+ integrations, Uncanny Automator can connect all of your favorite apps and plugins so that your WordPress website can run itself! What are some of the Gravity Forms + Google Calendar integrations that you would like to see? Let us know in the comments section below.

In the meantime, happy automating!