The Privacy Policy was last modified December 18, 2025.
If you have any questions about this Privacy Policy or our treatment of the information you provide us, please contact our Privacy Officer by email at [email protected].
Your privacy is very important to us. At Uncanny Owl:
- We don’t ask for personal information unless we truly need it.
- We don’t share your personal information except to comply with the law, to provide services and to protect our rights.
- We don’t store personal information unless it’s required for our services.
Your Rights
As a data subject under the GDPR, you have a number of rights. Subject to any exemptions provided by law, you can:
- Access and obtain a copy of your data on request;
- Require the organization to change incorrect or incomplete data;
- Require the organization to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
- Object to the processing of your data where we are not required by overriding law/regulation as legitimate legal grounds for processing.
If you would like to exercise any of these rights, please contact us at [email protected].
Website Visitors
Uncanny Owl collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, geolocation data, and the date and time of each visitor request. Uncanny Owl’s purpose in collecting non-personally identifying information is to better understand how visitors use our website. From time to time, Uncanny Owl may release non-personally-identifying information in the aggregate, such as by publishing a report on trends in the usage of its website. In addition, we use Google Analytics to collect, monitor and analyze this data.
Uncanny Owl also collects potentially personally-identifying information like Internet Protocol (IP) addresses for logged in users, for users making purchases and for users leaving comments. Uncanny Owl only discloses logged in user and commenter IP addresses under the same circumstances that it uses and discloses personally-identifying information as described below, except that commenter IP addresses and email addresses are visible and disclosed to the administrators of the blog where the comment was left.
Gathering of Personally-Identifying Information
Visitors who engage in ecommerce transactions with Uncanny Owl are asked to provide additional information, including as necessary the personal and financial information required to process those transactions. In each case, Uncanny Owl collects such information only insofar as is necessary or appropriate to fulfill the purpose of the visitor’s interaction with Uncanny Owl.
We use a third party provider, ActiveCampaign, to deliver our newsletter to subscribers and product and marketing emails to customers. In order to make this possible, we collect the newsletter subscriber’s real name as well their e-mail address and we keep them stored for as long as the newsletter user remains subscribed. Every newsletter sent will also contain unsubscribe instructions by default.
People who contact us by email or through our support channels will have data stored internally by tools provided by Help Scout, Google and Slack. Information shared will only be used internally for the purposes of providing support and assistance.
Uncanny Owl, being fully PCI compliant, does not directly store, process, view or handle credit card information at all. Personal data required to handle payment processing is handled by Stripe or PayPal. Personal data required for account and invoicing are stored on our accounting and invoicing services, Xero and Harvest.
Usage Tracking
Uncanny Owl collects certain information through usage tracking. The purpose of usage tracking helps Uncanny Owl to better understand our users and their website needs by looking at a range of variables in their Uncanny Automator plugin, WordPress, and web host. This information allows us to continuously improve our product as well as our Q&A / testing process. The information includes information such as the site’s active plugins/themes, plugin settings (sensitive settings such as API keys are not included in tracking data) and recipe statistics to help us make sure we prioritize the integrations that will provide our customers with the greatest value, and to make sure our integrations and updates get tested in situations that closely match our customers’ site environments and Uncanny Automator usage. In addition, Uncanny Automator may collect statistics for its guided recipe walkthrough that includes what step the user reached before exiting in order to continue to improve the onboarding experience.
Opting Out of Usage Tracking
If you have a free Uncanny Automator account or a paid license for Uncanny Automator, then you are by default opted into usage tracking. To disable this, please reach out to support and they will happily help out. If you’re using the free version of Uncanny Automator without an Uncanny Automator account and would like to enable usage tracking so that our team can keep making our product better, then please go to Automator > Settings > Improve Automator. On this screen, you’ll need to enable the Allow Usage Tracking setting.
Google Permissions for oAuth
Uncanny Automator integrates with various Google services, including but not limited to Google Drive, Google Sheets, Google Calendar, Google Contacts, YouTube, and other Google Workspace and Google Cloud services (collectively, “Google Services”). This section applies to all current and future Google Services integrations within Uncanny Automator.
How We Use Google Services Data
When you connect Uncanny Automator to any Google Service, certain permissions must be granted through a standard OAuth flow. The exact permissions required depend on which Google Service you are connecting. Uncanny Automator uses these permissions solely to:
- Retrieve, create, update, or manage data within the specific Google Service as explicitly authorized by you;
- Execute automation workflows (“recipes”) that you configure; and
- Provide the functionality described in our product documentation for each integration.
Limited Use Disclosure
Uncanny Automator’s use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy and Google Privacy Policy, including the Limited Use requirements.
With respect to YouTube API, Uncanny Automator uses information obtained for API client purposes and complies with the YouTube Terms of Service.
Prohibition on AI/ML Use of Google Data
Uncanny Automator does not use data received from any Google API to develop, improve, or train generalized AI or machine learning models.
Google Workspace APIs are not used to develop, improve, or train generalized AI and/or ML models.
Data Segregation from AI Services
Uncanny Automator maintains strict data segregation between Google Services integrations and any AI service integrations (including but not limited to OpenAI, DeepSeek, Anthropic, Google Vertex AI, or any other AI/ML service). Specifically:
- Google user data obtained via Google API Services is never transmitted to any AI service.
- There is no built-in mechanism within Uncanny Automator to move data between Google APIs and any AI service.
- Our Google Services integrations are architecturally isolated and used solely for retrieving or managing files, events, contacts, or other data as explicitly authorized by the user.
- AI service integrations, when used, only operate on user-provided inputs.
This data segregation applies to all current and future AI integrations that may be offered within Uncanny Automator.
Revoking Access
If you wish to revoke Uncanny Automator’s access to your Google account, you may do so at any time through your Google security settings page.
Google Sheets Webhook Add-on
The Uncanny Automator Google Sheets Webhook Add-on is designed to push spreadsheet updates to a user-defined webhook URL. When the user populates a webhook URL in the add-on, the data of any row that is modified will be automatically sent to the URL specified by the user. The Uncanny Automator Google Sheets Webhook Add-on does not share data with any third-party tool except that which the user explicitly specifies via webhook URL. The Google Sheets Webhook Add-on does not transmit data to any AI service.
Data Sharing and AI Models
User-Configured AI Integrations
Uncanny Automator allows users to connect to various AI services (such as OpenAI, DeepSeek, and others) using their own API keys. When users configure these integrations:
- Only data explicitly provided by the user is sent to the AI service for the purposes of facilitating the user’s desired automation.
- Users are not required to use any AI integration to use Uncanny Automator.
Uncanny Automator functions as an automation framework (similar to Zapier). We provide connection capabilities; we do not automatically aggregate, process, or transmit Google user data to any AI service.
Uncanny Agent
Uncanny Agent is governed by the Uncanny Agent Terms of Use.
Facebook Platform Data
Uncanny Automator does not share any Restricted Platform Data from Facebook with any third-party organizations or individuals.
Cookies
A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Uncanny Owl uses cookies to help us identify and track visitors, their usage of our website, and their website access preferences. Uncanny Owl visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using our website.
Plugin Integrations
Users of Uncanny Automator may sometimes connect the plugin to third party services via your own personal accounts. When this is done, data may pass between your website, Uncanny Owl servers and the vendor. No data is logged or visible to Uncanny Owl, and is used only to pass information to third party services that you connect to Uncanny Automator. For more information about data use in Uncanny Automator, please refer to https://automatorplugin.com/knowledge-base/data-privacy-and-gdpr/.
Security
The security of your personal information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.
Privacy Policy Changes
Although most changes are likely to be minor, we may change this Policy from time to time and in Uncanny Owl’s sole discretion. We encourage visitors to frequently check this page for any changes. Information regarding the last update date will be appended at the top of this Policy. Your continued use of this site after any change in this Policy will constitute your acceptance of such change.
